Work order


A work order is usually a task or a job for a customer, that can be scheduled or assigned to someone. Such an order may be from a customer request or created internally within the organization. Work orders may also be created as follow ups to inspections or audits. A work order may be for products or services.
A work order should include the following:
  • Requestor
  • Date of request
  • Request details
  • Location
  • Preferred completion date
  • Priority level
  • Work approved by
  • Description of completed work
  • Work completed by
  • Date of completion
In a manufacturing environment, a work order is converted from a sales order to show that work is about to begin on the manufacture, building or engineering of the products requested by the customer. In a service environment, a work order can be equivalent to a service order where the WO records the location, date and time the service is carried out and the nature of work that is done. The type of personnel may also be listed on the WO. A rate and also the total number of hours worked and total value is also shown on the work order.
A work order may be a maintenance or repair request from students, faculty or staff in a university.
Orders received from outside an organization are often dispatched before being executed. Work orders may be for preventive maintenance
Contractors may use a single job work order and invoice form that contains the customer information, describes the work performed, lists charges for material and labor, and can be given to the customer as an invoice.
A job order is an internal document extensively used by projects-based, manufacturing, building and fabrication businesses. A job order may be for products and/or services. In a manufacturing environment, a job order is used to signal the start of a manufacturing process and will most probably be linked to a bill of material. Hence, the job order will probably state:
  1. the quantity of the product to be manufactured, built or fabricated
  2. the amount of raw material to be used, its price and amount
  3. the types of labour required, rate and amount
  4. the machine utilisation for each machine during the routing process, its rate and amount
In a service environment, a job order cannot be the equivalent to a work or service order where the job order records the location, date and time the service is carried out and the nature of service that was carried out, the work order does not. The type of personnel may also be listed on the job order. A rate and also the total number of hours worked and total value is also shown.